CertsDue vs RenewalTracker
RenewalTracker is a general renewal tracker for contracts, permits, licenses, subscriptions and policies. CertsDue tracks one kind of thing: the cards and certifications your staff carry.
Short version
- Pick RenewalTracker if you track company renewals (contracts, permits, policies, subscriptions) alongside staff items, need several admin users, or have a large team. Its Basic plan is $49 a month with unlimited items across 5 Groups.1,2
- Pick CertsDue if most of what you track sits in your staff's wallets and you want staff to send their own card photos while AI reads the dates.
- CertsDue launches October 19, 2026.
At a glance
CertsDue is in Early Access and launches October 19, 2026. Everything listed for CertsDue on this page is in the launch version. Competitor details come from their own websites, checked October 2026, with sources at the bottom of the page.
| Feature | CertsDue | RenewalTracker |
|---|---|---|
| Built for | Staff Credentials: guard cards, OSHA cards, forklift and CPR certifications | Any recurring renewal: licenses, permits, certifications, subscriptions, contracts and policies2 |
| Starting price | $29/month, up to 25 Staff Members | $49/month or $499/year (Basic). The page headline also says "Only $39 per Month", which matches no listed plan.1 |
| What the entry plan includes | Up to 25 Staff Members | Unlimited items across 5 Groups, 3 full users, 3 view-only users, 1 GB of attachments1 |
| Next plan up | Team: $59/month, up to 75 Staff Members | Basic Plus: $69/month or $699/year, 10 Groups, 5 full and 5 view-only users, 3 GB1 |
| Larger teams | Business $99 (200), Scale $149 (500, then $0.30 per extra person) | Advanced tiers by custom quote1 |
| Reminders | Email reminders to the Manager | Unlimited automatic email notifications1 |
| Reading dates from photos | AI reads the Credential type and expiry date. The Manager confirms. | Not mentioned on the homepage or pricing page1,2 |
| Staff self-service | Personal upload link for each Staff Member, no login | Not mentioned on the homepage or pricing page1,2 |
| Custom fields and forms | Not in the launch version | Custom fields, labels, statuses and key dates, plus custom forms2 |
| Sign-in security | Not listed for the launch version | Email one-time passcode on every plan. Single sign-on and Cisco Duo are optional.1 |
| Setup help | Self-serve: import a CSV and go | Set-up assistance and ongoing support included1 |
| Trial | 7 days with a card on file, after launch | Free trial offered. Length not stated.1,2 |
What you would pay
RenewalTracker charges a flat price for unlimited items, so the size of your team does not change what you pay1. CertsDue charges by headcount. Above 25 people, RenewalTracker's Basic plan costs less than CertsDue.
| Feature | CertsDue | RenewalTracker Basic |
|---|---|---|
| 20 staff | Starter, $29 | $49 |
| 60 staff | Team, $59 | $49 |
| 150 staff | Business, $99 | $49 |
| 400 staff | Scale, $149 | $49, if 5 Groups and 3 full users are enough |
The extra you pay for CertsDue buys the collection work: staff upload their own cards, AI reads the dates, and you approve. If you are happy to enter or import every date yourself, RenewalTracker is the cheaper tool for a mid-sized team.
Strengths, side by side
Where RenewalTracker is stronger
- It tracks anything that renews, from contracts to software subscriptions.2
- Items are unlimited, and the price stays flat as your team grows.1
- Several people can sign in, with full and view-only roles.1
- You can add custom fields, statuses and forms.2
- Set-up assistance is included, and single sign-on is available.1
- It is live today. CertsDue launches October 19, 2026.
Where CertsDue is stronger
- Staff send their own card photos from a link on their phone. Nobody needs an account.
- AI reads the Credential type and expiry date, and you confirm it.
- Everything is organized by Staff Member, with a dashboard of what expires in 30, 60 or 90 days.
- One click gives you an audit PDF of every Staff Member, Credential and status.
- For 25 people or fewer it costs $29 a month, against $49.1
Which one fits
Choose RenewalTracker if
Your office manages renewals of every kind, several people need to sign in, and someone will enter or import the dates. For a team of 50 or 300, it is the better value on price.
Choose CertsDue if
Your problem is the cards your guards, operators or crew carry, and the slow part is getting a photo of each renewed card. CertsDue is built around that step.
Switching to CertsDue
Export your staff list to a CSV file and import it into CertsDue. Add Credentials by uploading a photo or PDF of each card, or send each Staff Member their link. Company-level renewals, such as contracts or business licenses, are a better fit for a general tool like RenewalTracker.
Questions
Is RenewalTracker cheaper than CertsDue?
For teams above 25 people, usually yes. RenewalTracker's Basic plan is $49 a month for unlimited items across 5 Groups (checked October 2026). CertsDue costs $29 for up to 25 Staff Members, $59 for up to 75, $99 for up to 200 and $149 for up to 500.
Can CertsDue track business licenses or contracts?
No. CertsDue tracks Credentials held by Staff Members. For company-level renewals, a general tool such as RenewalTracker fits better.
Does RenewalTracker read expiry dates from photos?
Its homepage and pricing page do not mention it (checked October 2026). It does include attachment storage: 1 GB on Basic and 3 GB on Basic Plus.
When does CertsDue launch?
October 19, 2026. Early Access buyers can get a full refund for any reason until November 18, 2026.
Sources
Competitor details on this page come from each company's own website, checked October 2026. Prices and plans change, so confirm on their site before you buy. If something here is out of date, email hello@certsdue.com and we will fix it.
- RenewalTracker pricing page: renewaltracker.com/pricing, checked October 2026.
- RenewalTracker homepage: renewaltracker.com, checked October 2026.
Lock in Founding Member pricing.
Prepay your first 3 months at half price, then keep 20% off for as long as you stay. Full refund for any reason until November 18, 2026.